Performance/Companion Liaison
Qualifications:
- An on-going CWCCA Board Appointed Position
- Must be a regular member in good standing of the CWCCA.
- An organized and effective leader with good communication skills.
- Experienced in planning, exhibiting, and stewarding at AKC events. Prior experience as a Match or Trial Chair is highly recommend.
- Familiarity with AKC Regulations, Rules dealing with misconduct, and policies concerning Emergency Procedures at Events (Disaster and Emergency Plan)
- Must be able to meet deadlines.
- Attendance at prior CWCCA National Specialty is required.
Time Commitment
This is at least a two-year commitment with busy periods occurring at the beginning about one year prior to the event, and the last three months prior to the event.
Time Line
Upon Accepting the Assignment:
- Familiarize yourself with the CWCCA Standing Rules, CWCCA SOPs, the applicable AKC Show Manual, Rules, and Regulations.
- Select your individual chairs for each Companion/Performance Event and submit to Board for approval.
- Work with the National Specialty Chair to determine suitable locations, equipment and/or stock, classes to be offered, judges, and secretaries. Note that board approval is required for each.
- Make sure each judge and secretary signs a written contract. Note: CWCCA Standing Rules ask for local judges when at all possible and contracts will be written and signed by President or designee. Any outside facility will also require a contract.
At Least One Year Prior to the National Specialty
- Consult with NS Chair for additional equipment needed: e.g., the need for draping, tenting, or portable rest rooms.
- Work with your individual chairs to select trophies within the overall budget for each event.
- Submit trophy selections to the CWCCA Board for Approval.
Six Months Prior to the National Specialty
- Carefully proofread and examine the Premium List for each event.
- Make firm arrangements for any facility needs such as tenting, draping, portable restrooms, and any other equipment not yet contracted for including but not limited to tables, chairs, trash barrels, pooper scoopers/bags, and signage.
- Make sure that the proper paperwork has been approved by the AKC.
- Make sure all contracts are complete and uploaded to the website.
- If an event is at a separate location, work with the Show Chair to develop Emergency Procedures and Safety Plan, including identifying Emergency Veterinary Services, and provide these to the Trial Secretary.
- Make needed travel and lodging arrangements for all judges. Submit details to President and Treasurer.
One to Two Months Prior to the National Specialty
- Your chairs should secure a commitment from necessary stewards and workers.
- Check all travel and lodging plans for the judges and have your chairs contact them as a courtesy to offer assistance.
- Confirm that all stock, signage, and equipment is planned for.
- Each judge is invited to the Monday Performance/Companion Dinner, as ls each Performance/Companion Event Chair. Verify that the chairs enter the comp tickets through the CardiShop.
- Arrange for judge lunches.
Two Weeks Prior to the National Specialty
- Review and remind your Chairs to review AKC procedures Dealing With Misconduct and make sure you have a copy of it with you.
- Make sure that you and your Event Chairs and workers have downloaded or bookmarked the AKC Rules and Regulations for each event.
- Coordinate times with the official photographer for photos of winners
Days of the Events
- Make sure trash containers and clean up supplies are out and visible.
- Oversee proper set up of rings and/or areas.
- Ensure layout all ribbons and trophies before the start of judging.
- Oversee operation throughout each event.
- Make sure that judges are provided with lunch.
After the National Specialty
- After the National Specialty: Write a report and submit it to the CWCCA Board within 6 weeks of the end of the NS.
Performance/Companion Event Chairs
Each Performance/Companion Event will have an individual chair working under the Performance/Companion Liaison
Qualifications:
- Must be a regular member in good standing of the CWCCA.
- Experienced in planning, exhibiting, and stewarding at AKC events. Prior experience as a Match or Trial Chair is highly recommend.
- Familiarity with AKC Regulations, Rules dealing with misconduct, and policies concerning Emergency Procedures at Events (Disaster and Emergency Plan)
- Must be able to meet deadlines.
Time Commitment
This is at least a two-year commitment with busy periods occurring at the beginning about one year prior to the event, and the last three months prior to the event.
Time Line
Upon Accepting the Assignment:
- Familiarize yourself with the CWCCA Standing Rules, CWCCA SOPs, the applicable AKC Show Manual, Rules, and Regulations.
- Work with the National Specialty Performance/Companion Liaison for equipment or stock, classes to be offered, etc,
- Work with Performance/Companion Liaison to obtain signed contracts with judges and secretaries. All contracts must be signed by the CWCCA President or a designee.
At Least One Year Prior to the National Specialty
- Select trophies within the overall budget for your event. The Liaison will submit trophy selections to the CWCCA Board for Approval.
Six Months Prior to the National Specialty
- Carefully proofread the Premium List for your event.
- Make firm arrangements for any facility needs such as tenting, draping, portable restrooms, and any other equipment not yet contracted for including but not limited to tables, chairs, trash barrels, pooper scoopers/bags, and signage.
- Make sure that the proper paperwork has been approved by the AKC.
- Make sure all contracts are complete and uploaded to the website.
- Canvas for sponsorships to cover the costs of trophies.
One to Two Months Prior to the National Specialty
- Secure a commitment from necessary stewards and workers.
- Check all travel and lodging plans for your judges and contact them as a courtesy to offer assistance.
- Confirm that all stock, signage, and equipment is planned for.
- Each judge is invited to the Monday Performance/Companion Dinner, as ls each Performance/Companion Event Chair. Verify which will be attending the dinner enter and entry of the comp tickets via the CardiShop
Two Weeks Prior to the National Specialty
- Make sure that you have downloaded or bookmarked the AKC Rules and Regulations for your event.
- Appoint a reporter for your event who will collect the placements and work with the CWCCA Web Admin and Triathlon Committee.
- Coordinate times with the official photographer for photos of winners
Days of the Events
- Make sure trash containers and clean up supplies are out and visible.
- Oversee proper set up of rings and/or areas.
- Layout all ribbons and trophies before the start of judging.
- Oversee operation throughout your event.
- Make sure that water is provided for judges and workers.
- Make sure that your judge is provided with lunch.
- Post result pages from the Secretary for attendees to mark in their catalogs.
- Ensure that results are reported to the Triathlon Committee as soon as possible. You should receive a list of entrants competing in your event.
- Clean up and secure the area and conduct a verification walk through with the Grounds Chair after everyone has left.
- Make sure that a marked catalog is forwarded to the web administrator.
After the National Specialty
- Write personal thank you notes to the volunteers, trial committee members, judges, and trial secretaries.
- After the National Specialty: Write a report and submit it to the CWCCA Board within 6 weeks of the end of the NS.
