We will submit a list of email addresses for all members to Election Buddy. Voters receive an email notice to access the ballot, and the voting process is simple – click the access link, make your choices, verify your choices, and submit your ballot. Voters do not need an Election Buddy account to vote. You may click on the link in the email or copy and paste the address into your browser’s address bar. Either method will take you to the ballot for the vote. Please note that you must vote for five of the candidates in order to submit your ballot.
A Confirmation Page will be displayed once your ballot is submitted. You may write down or print your confirmation page as a record of your successful ballot submission. You will also receive your confirmation by email.
Each person has an individual access key. If you forget your key or lose the email, contact us and we will supply you with a new key. You can only vote once: your original key will be marked as “spoiled”. Voting is secret and SSL encoded, and nobody including the administrator will be able to see your vote. We can see whether you have voted and can mark ballots as “spoiled” to prevent duplicate votes by mail. Household members with a shared email address will receive two ballots, each with their name and a unique access key.
People without email addresses will have a ballot mailed to them. In addition, any other member will be able to request a mailed ballot by clicking a box on either the Member’s website or the voting website. When a mailed ballot is received as verified by the return address on the outside envelope, the online ballot will be marked as “spoiled” whether it has been used or not. Each voter will have only a single ballot counted, whether electronic or mailed. We encourage members to make use of the electronic option rather than relying on the USPS with the additional cost to the club.
Electronic ballots will be open 01/20/26 through 03/15/26. Mailed ballots must be received (not postmarked) by the recording secretary by 03/16/26, so be aware of USPS mailing times.
After the election:
The “Vote Audit” report creates a vote that is observable and transparent, allowing voters the ability to verify that their vote was included in the voting results and was not tampered with between the time they voted and when the results were shared using their Confirmation Code.
Voters can view this report as part of results sharing. The “Vote Audit” lists a “Confirmation Code”. The confirmation code is a 15-character hash generated from the combination of a voter’s choices on the ballot and their Voter ID. A hash algorithm takes the voter’s ballot choices and Voter ID and translates that information into a series of numbers and letters. It is secure and cannot be worked “backwards” to show the original voter or selections.
Mail ballots will not be included in the Election reports, so will be tabulated separately with the final totals reported on the Member’s website.
If you have additional questions please email webadmin@cardigancorgis.com.
